Statewide Health Information Policy Manual (SHIPM). Documents Version 6/2024

CalOHII developed the Statewide Health Information Policy Manual (SHIPM) to provide State Departments with a resource that:

• Provides guidance on how to protect patient privacy while promoting coordinated care,
• Promotes uniform interpretation and application of health information laws including those relating to security, patients’ rights, and transactions and code sets, and
• Helps state entities avoid fines and sanctions resulting from unauthorized disclosures of health information.

SHIPM – California’s Statewide Health Information Policy Manual (version 6/2024)

• SHIPM – PDF version

Attachments

• SHIPM Change Log (new 6/2024)
  • SHIPM Change Log – PDF version
• SHIPM 2.1.1 Authorization for Release of Information (version 6/2024)
• SHIPM 2.2.17 & 4.6.3 CalDURSA
• SHIPM 2.4.1 CDII Annual Breach Reporting Form (version 6/2017)
• SHIPM 2.9.1 Telehealth Readiness Tool (version 6/2023)
• SHIPM 3.4.1 & 4.1.1 SHIPM Required Policies and Procedures (version 6/2023)
• SHIPM 4.4.1 HIPAA Business Associate Agreement Template (version 6/2020)
• SHIPM 4.4.1 Guidance on HIPAA and Resellers of Cloud Computing Services (version 6/2021)
• SHIPM 4.4.1 HIPAA Business Associate Agreement Template – for no view HSP or CSP (version 6/2024)
• SHIPM 4.4.2 Oversight of BAs Guidance Checklist (version 6/2023)
• SHIPM 5.3.1 A – Model Template Notice of Privacy Practices (version 6/2024)
• SHIPM 5.3.1 B – SUD Model Template Notice of Privacy Practices (version 6/2024)
• SHIPM 5.3.1 C – Notice of Privacy Practices Acknowledgment of Receipt (version 6/2017)
• SHIPM 5.3.1 D – Notice of Privacy Practices FAQ (version 6/2024)

Questions or comments about SHIPM can be sent to CDIIPrivacyOffice@chhs.ca.gov.